Category Archives: Xero Help

How to: reconcile the bank in Xero

By | Support, Xero Help | No Comments

From the Dashboard, your bank accounts are shown on the left. Click on the “Reconcile X items” to begin reconciliation:

Screen Shot 2017-12-12 at 15.23.15

You should now work down the list and reconcile the items you can (the items imported from your bank statement appear on the left):

  • If Xero can match the item to a purchase or sales invoice then it will be highlighted in green on the right (see the second transaction below), make sure to check that this is the correct invoice that is getting matched to the transaction before selecting ‘OK’.
  • If you think you can match the transaction to a purchase or sales invoice (but Xero is not highlighting it in green), then you can select the ‘Match’ tab on the right and then select which invoice to match it to.
  • If the transaction is a bank transfer (to another bank account which is on Xero), then select the “transfer’ tab on the right, you can then select which bank account this is transferred to/from.
  • If you do not have an invoice but you know what the transaction is, then under the create tab you can enter in the details of the transaction (see the third transaction below). Make sure to enter ‘Who’ (e.g. BT), ‘What’ (e.g. telephone and internet) and ‘Why’ (e.g. telephone bill for august). Then select ‘OK’.
  • If you do not know what the transaction is or you do not know how to reconcile it, then click on the ‘Discuss’ tab on the right, then type in a description of what the item is and click ‘Save’.

Screen Shot 2017-12-12 at 15.22.43

Once you have fully reconciled the account the following screen should appear:

Screen Shot 2017-12-12 at 15.22.49

Xero Help: How to split a bill that’s part paid

By | Support, Xero Help | No Comments

If you’ve part paid a bill, or have been part paid for a sales invoice, you’ll need to split the bill/invoice to recognise the amount still outstanding. To do this:

  1. Select the ‘match’ tab on the bank reconciliation
  2. Then select ‘find and match’
  3. Select the relevant invoice and then select ‘split’ (see picture below):

Inline images 1

Xero should do the rest, allocating the amount paid/received from the bank automatically to the bill/invoice, you just need to hit OK.

If you need any help with Xero, then feel free to get in contact with Love Accountancy – contact details are in the footer.

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